We are looking for an Operations/Finance Manager

Reporting into the Operations Lead, the you will be responsible for ensuring that all activity and costs to be billed to Adobe, are booked onto the agency’s finance system, Prisma and will act as a key finance point of contact with clients. Responsibilities include:

• Developing and maintaining a full understanding of the Adobe finance processes and client-specific nuances (such as fiscal calendar, billing deadlines, raising POs etc)
• Raising quarterly MEAs with the client, to secure POs and logging POs in shared documentation, for easy reference
• Keeping the Finance Playbook up to date with best practices, processes, billing and booking information (e.g. correct supplier codes and names)
• Being aware of all vendors charges, taxes and any other fees and ensuring they appear on media plans
• Being aware of the latest vendor rates and communicating these in playbooks and to the wider team, where plans need to change
• Ensuring that monthly reconciled spends, match what the team is budgeting towards in their pacing docs, to avoid over or underspends
• Booking campaigns and tech fees on Prisma ahead of launch against the correct suppliers and updating them if the budgets change
• Reconciliation campaign actual spends on Prisma at the end of the month, for the previous month’s spend
• Pulling raw data reports from vendor platforms to understand monthly spends
• Accessing invoices on vendor platforms, to check monthly spends
• Checking vendor invoices against Prisma bookings and resolving any discrepancies with the internal team and external vendors
• Flagging any Prisma bookings that don’t match media plans, or vendor invoices where necessary
• Resolving any finance issues with the Finance team, vendors, client and internal teams
• Ensuring that the Finance team is paying invoices on time and working with the Finance team and vendors on any late payments
• Designing, developing and maintaining finance reports, to ensure that information can be quickly provided when needed
• Ensuring internal forecasting documents are delivered accurately and on time
• Owning the resolution of ad-hoc requests related to media spend and billings