Orgvue is an organizational design and planning platform that empowers businesses to transform its workforce by understanding the work people do and the skills they have. Our platform connects strategy to structure, providing clarity of vision, so you can build a more adaptable, better performing organization that thrives in a constantly changing world of work.

The world’s largest and best-known enterprises and consulting firms use Orgvue to visualize and model current and future states of the organization and make faster, more informed decisions. The company is headquartered in London, with offices in Philadelphia, The Hague, Toronto, and Sydney.

About the role

We are looking for a bright and self-motivated PA, who can multi-task, prioritise and plan ahead. The successful candidate will be a real team player who is efficient, likes variety and gets stuff done! The role will support a group of C-Suite Executives and report into the Executive Business Manager who will be your mentor and will support with your career development.

Responsibilities

• Provide proactive and comprehensive PA support, ensuring smooth day-to-day operations
• Manage correspondence and routing information as necessary
• Coordinate and manage complex schedules, including meetings, appointments and events, resolving any scheduling conflicts promptly
• Organise domestic and international travel, including flights, accommodation, transportation and detailed itineraries
• Organise and prepare material for meetings in a timely manner
• Attend meetings, take actions and distribute comprehensive notes to participants, ensuring action points are followed up accordingly
• Conduct research and prepare presentations and reports as required
• Assist with events, including customer meetings, offsites and team socials
• Manage expense claims and invoices
• Provide ad-hoc PA support for wider ExCo and arrange travel for Board Members
• Provide support for tasks as required by the Executive Business Manager
• Provide cover for Office Assistant and Executive Business Manager as required
• Maintain strict confidentiality, discretion and loyalty

Requirements

• At least 2-3 years of solid experience in a PA role, supporting multiple directors
• Great team player, extremely resourceful with a positive can-do attitude
• Excellent organisational and time management skills
• Be able to balance speed and quality depending on the task
• Be able to multi-task, manage competing priorities and pre-empt requirements
• Pays meticulous attention to detail and ensures accuracy in all tasks
• Confidence in working across time zones
• The ability to follow instructions carefully and provide clear, confident communication both internally and externally
• Have exceptional interpersonal and communication skills, with an ability to engage effectively with stakeholders at all levels in a professional manner
• Ability to handle confidential information with integrity, discretion and professionalism
• Proficient in MS365, tech in general and able to pick up new software systems easily

Benefits

• Hybrid working - 2-3 days a week in the office

• Wellbeing: Sanctus Coaching, Virtual fitness sessions, Wellbeing webinars, Annual Wellbeing day
• Subsidised Gym Membership
• Private Medical Insurance (including Dental and Vision) and Life Assurance
• 25 days holiday (increasing to 30 days at a rate of 1 extra day per year)
• Summer Fridays (half-day Fridays for the months of July and August)
• Employer pension contribution of 5% of your gross salary, if you contribute a minimum of 3%
• Season ticket Loan
• Cycle to Work Scheme
• Annual Discretionary Bonus
• Eligible for Transaction Bonus

Here at Orgvue we promote individualism and a diverse workforce to build on our future success