About Us

We are DEWYNTERS, the leading integrated advertising agency for live entertainment. Across the worlds of theatre, immersive, festivals and exhibitions, our unique blend of creativity, insights and commercial expertise delivers best-in-class campaigns that place our clients at the centre of attention and keep them there.

Our clients include The Walt Disney Company, The Royal Shakespeare Company, The Book of Mormon, Moulin Rouge! The Musical, Magic Mike Live!, Wicked the Musical, Back to the Future the Musical, The Devil Wears Prada Musical and Hyde Park Winter Wonderland.

About the Role:

We are seeking a part-time Production Assistant to ensure the seamless execution of marketing campaigns and projects for our clients. You will report to the Production Manager and will work 20 hours a week.

You will ensure that all aspects of production are on track and aligned to meet clients’ goals and deadlines.

This role is perfect for anyone who is excited to contribute to a fast-paced, creative environment and has previous production, project management or marketing experience.

Your Responsibilities:

Administration

• Strong timekeeping skills due to the work you are assisting with being public-facing
• Perform general administrative tasks as required for the campaign to be a success, including taking meeting notes, and setting up project workflow systems for projects.
• Monitor the approval process for proofs and notify the team once approvals are received, ensuring a smooth process, minimising delays
• Update and maintain OOH and ad list databases
• Handle various administrative tasks including documentation, record keeping, and preparing reports to track project progress and performance
• Manage and work with various artwork file formats, including JPEG, PNG, PDF, EPS and AI, ensuring that all files are properly prepared for digital use.

Relationships

• Have a proactive role in team communication, sharing project information with all levels of the business and external stakeholders.
• Build strong relationships with suppliers and media owners.
• Communicate with colleagues, third parties and anyone who engages with Dewynters.
• Foster positive relationships across the agency, with some of your core relationships being across Account Management, Media and the Studio.

Project Management

• Ensure artwork and installation timings are accurately calculated and adhered to, recognising the importance of meeting deadlines, especially due to the public-facing nature of our work.
• Handle multiple projects simultaneously, ensuring all aspects of production are executed efficiently and aligned with project timelines.
• Coordinate and manage the flow of OOH proofs between printing, Account Manager and Designer ensuring timely delivery and adhering to project deadlines.

Requirements

• Have previous experience in production or similar role within marketing or a creative agency.
• Strong organisational and time management skills with the ability to work on multiple projects at any one time.
• Excellent communication skills.
• Microsoft Office Suite.
• Ability to work well under pressure and meet tight deadlines.
• Strong attention to detail and a proactive approach to problem-solving.

Benefits

• 25 days holiday rising by one day after 3 years of service to a maximum of 30 days
• Summer Fridays
• Purchase additional holidays each year
• Flexible / Hybrid working
• Company pension scheme
• Private health insurance after three years service
• Medicash
• CBT support