About the company

Steamship Mutual is a P&I insurance company, with 210 employees worldwide. The main office is based near Liverpool Street station, London. We have offices in Bermuda, Brazil, Cyprus, Greece, Hong Kong, Japan, and Singapore.

Overall Job Purpose: 

To  assist the Company Secretary in providing a comprehensive administration service to the Board and Committees within Steamship. To provide general administrative to be responsible for collating, preparing Board Papers and ensuring distributed in a timely manner. 

Requirements

Key Responsibilities:

SIMSL Management Committees

• Responsibility of scheduling, preparation, and distribution of papers through Diligent and minute taking for SIMSL committees
• Administration of SharePoint site, ensuring all documentation is up-to-date and in line with company branding.

Terms of Reference

• Coordinate annual review of SIMSL Board and Management Committees Terms of Reference.
• Coordinate annual review of Club Board and Committee Terms of Reference.

Policies and Procedures

• Maintenance of both the SIMSL and Club policies and procedures schedules and administration.
• Ensure SharePoint and Diligent Directors’ Manual is updated on a regular basis

Additional Duties

• Provide company secretarial support to the Board Administration Manager and Head of Legal.
• Provide assistance to fellow team members when required.
• Attend Club Board and other meetings outside of the United Kingdom if required.
• Provide assistance to the on-boarding of both internal and Club Board members.
• To carry out any other ad hoc  duties.

Person Specification:

• Previous company secretarial/administrative/ Board level experience would be advantageous
• Excellent attention to detail
• Good standard of written English
• Intermediate Excel, Word, and PowerPoint Skills
• Able to use  Diligent (desirable).
• Experience of using SharePoint (although not essential).
• Experience in making web filings on Companies House.
• Ability to be able to potentially travel.
• Trustworthy with the ability to keep information confidential
• An excellent communicator with exceptional organisational skills
• Exceptional customer service skills
• A strong multitasker with the ability to prioritise conflicting deadlines and a varied workload

Benefits

• We will offer you a generous employers contribution to the Steamship Group Pension Fund. Additionally there is flexible working to help you achieve work-life balance, when you need it the most
• We offer hybrid working with 3 days in the office and 2 days at home

Company Values

Mutuality - ensuring fairness amongst Club Members

Integrity - upholding high ethical, legal, and regulatory standards

Safety and Sustainability - contributing to safety of life at sea and the preservation of the environment

Transparency - building strong relationships based on trust and open communication

Excellence - enabling our people to realise their full potential as team members, industry experts, leaders, and managers

Collaborative - embracing flexibility, diversity, and inclusivity

**Steamship Insurance Management Services Ltd is committed to providing a great service to all our members. We pride ourselves on offering a people-centred culture that provides mutual respect and support for all our staff and we welcome and encourage you to apply**