Be part of the Smart Team!

A fantastic opportunity has arisen for a Contract Support to work with us in Greater London.

About Us

At Smart, we help the worlds smartest companies maintain their facilities to the best possible standards through a customer centric experience. Over the past 10 years, we have worked in the world’s top data centres and commercial facilities providing quality engineering services.

Purpose

To provide a comprehensive financial, administrative, coordination and quality assurance support function to site managers, supervisors, business manager and contracted customer(s)

Key Tasks and Responsibilities

• Dealing with day to day enquiries from Smart Managed Solutions team and Clients
• Raising Purchase Orders and placing orders for engineers, sub-contractors
• Completing all paperwork for monthly billing
• Supervision off all WIP for the Contract portfolio ensuring that invoices are produced in a timely manner.
• Compiling month end billing, inclusive of sales invoices + closure of WIP
• Supervision of monthly P&L / Provide static reports
• Processing timesheets / job sheets / expenses weekly
• Producing monthly payroll including labour / on call and expenses report
• Maintaining engineer on call rota
• Maintenance of E-log books – On line portal for PPM planner
• Positively respond to both internal and external customers through effective communication and personal accessibility, while optimising contract performance.
• Processing and passing for payment all supplier and sub-contractor invoices and dealing with any queries.

PERSON SPECIFICATION:

Education:

• Good basic education which will include English & Math’s qualifications to GCSE standard essential

Please apply today to register your interest.

Please note, all details are provided for guidance only, and do not necessarily limit the responsibilities and accountabilities of the job. Full details of employment terms and conditions are provided within Offers of Employment, The Employee Handbook and appropriate policies within the Company. This document does not constitute an Offer of Employment. Offers are only valid when provided in writing through the Human Resources Dept