Job Title: Office Manager 

My client seeking an experienced and organised Office Manager to oversee the administrative operations of our construction company in Dublin, Ireland. The successful candidate will be responsible for managing the day-to-day operations of the office, providing administrative support to the management team, and ensuring the smooth running of office processes.

Location: Dublin, Ireland

Salary: 40k - 45k, depending on experience 

Working Hours: 7AM - 4PM or 8AM - 5PM

Key Responsibilities:

Oversee and manage the daily operations of the office, including handling incoming and outgoing correspondence, scheduling appointments, and managing office supplies.

Provide administrative support to the management team, including preparing reports, booking travel arrangements, and coordinating meetings.

Assist with the recruitment and onboarding of new employees, including processing paperwork, maintaining employee records, organising of the required training for employees.

Manage and maintain office systems and procedures, ensuring they are up to date and in compliance with company policies.

Support the finance team with bookkeeping, invoicing, and payroll duties.

Coordinate and oversee office maintenance and repairs, ensuring the office environment is clean, safe, and well-maintained.

Looking after all requirements of our motor fleet to include servicing of vehicles, insurance, road tax etc

Liaising with all our sub-contractors/supply chain to make sure their insurances are at all times up to date

Act as the point of contact for internal and external stakeholders, responding to inquiries and resolving any issues in a timely manner.

Requirements:

Proven experience working in an office management role, preferably in the construction industry.

Strong organisational and time management skills, with the ability to multitask and prioritize tasks effectively.

Excellent communication and interpersonal skills, with the ability to interact with employees at all levels of the organization.

Proficiency in Microsoft Office applications, including Word, Excel, and PowerPoint.

Knowledge of basic accounting and bookkeeping principles is a plus.

Ability to work independently and as part of a team in a fast-paced and deadline-driven environment.

Understanding of ISO & its workings would be a benefit.