Office Administrator
Posted a week ago by Ignite Recruitment Services
At Ignite Recruitment Services we strongly believe in “being of service” to our clients. We make it a point to ensure that the experience candidates and clients have with us is only a positive one.
Our client is now looking for an Office Administrator with construction background.
Position Title: Office Administrator
Department: Administration
Reports To: Office Manager/Operations Manager
Location: Wembley
Job Summary: The Office Administrator will play a key role in ensuring the smooth operation of the office at a construction company. This individual will handle a wide range of administrative and clerical tasks, support the project management team, and serve as a point of contact for both internal and external stakeholders. The ideal candidate is organized, efficient, and capable of managing multiple priorities simultaneously.
Key Responsibilities:
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Administrative Support:
- Manage daily office operations and maintenance of the office.
- Coordinate and schedule meetings, appointments, and travel arrangements for staff.
- Handle incoming calls, emails, and other communications.
- Prepare and distribute correspondence, memos, and forms.
- Maintain an organized filing system for company documents.
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Project Support:
- Assist project managers with the preparation and distribution of project documents.
- Track and manage project schedules and deadlines.
- Coordinate with subcontractors, suppliers, and vendors.
- Maintain project-related documentation and ensure all records are up-to-date.
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Compliance and Safety:
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Ensure compliance with company policies and procedures.
- Assist with maintaining health and safety standards in the office.
- Coordinate with the safety manager to ensure all employees adhere to safety protocols.
Qualifications:
- Education: High school diploma or equivalent; Associate’s or Bachelor’s degree in Business Administration or related field preferred.
- Experience: Minimum of 3 years of administrative experience, preferably in the construction industry.
- Skills:
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Strong organizational and multitasking skills.
- Excellent verbal and written communication skills.
- Ability to work independently and as part of a team.
- Attributes:
- Detail-oriented and able to prioritize tasks efficiently.
- Adaptable and able to handle a fast-paced work environment.
- Reliable and professional with a strong work ethic.
Working Conditions:
- Office environment.
- Full-time position with standard office hours; may require occasional overtime.
Compensation:
- Salary commensurate with experience.
- Type:
- Permanent
- Contract Length:
- N/A
- Contact Name:
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- Telephone:
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- Job Reference:
- OAN101
- Job ID:
- 221777066
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