Senior Purchase Ledger Clerk

My client, a leading wholesaler, is currently looking to grow their Finance team, and introduce a Senior Purchase Ledger Clerk to the company! This role is highly varied and hands-on, working closely with our small team of five. The right candidate will envision a long-term future with us, benefiting from a structured development plan. You should have at least two years of experience in a finance department, proficiency with accounting ledgers and Excel, and confidence in preparing month-end management account packs.

Salary: Up to £35,000

Location: Bristol

Key Responsibilities

Invoice Processing

• Receive, review, and process supplier invoices, ensuring accuracy and approval.
• Code invoices to the appropriate general ledger accounts.
• Enter invoice details into the accounting system.

Supplier Payments

• Prepare and process electronic transfers and payments.
• Monitor accounts to ensure timely payments and resolve invoice discrepancies.
• Maintain and update the supplier database with payment details and contact information.

Reconciliation

• Regularly reconcile supplier statements to ledger accounts.
• Investigate and resolve discrepancies between supplier statements and company records.
• Assist with month-end and year-end closing processes by reconciling accounts payable transactions.

Liaison

• Liaise with suppliers and internal departments to resolve payment and invoice issues.
• Respond to supplier queries and follow up on outstanding invoices.
• Maintain good relationships with suppliers through timely and accurate communication.

Record Keeping

• Maintain accurate and up-to-date purchase ledger records.
• Ensure proper filing and storage of financial documents.
• Assist in audits by providing necessary documentation and explanations.

Compliance and Procedures

• Ensure all financial transactions comply with company policies and relevant regulations.
• Adhere to internal controls and financial procedures.
• Continuously seek to improve processes and procedures for greater efficiency.

Monthly Management Accounts

• Complete monthly prepayment and accrual packs with balance sheet reconciliation.
• Take ownership of general ledger controls to trial balance level.
• Conduct monthly supplier recharge reconciliations.
• Prepare monthly variance analysis of overhead nominals against budget, attending monthly review meetings with the Finance Manager and Managing Director.

General

• Provide backup for all team members, including delegating tasks and supporting the team when the Finance Manager is traveling or on leave.
• Participate in ad hoc projects in collaboration with the procurement team.

Skills

• Strong aptitude for finance and proficiency in accounting software
• Self-motivated with strong team integration skills
• Technically enthusiastic, willing to learn all aspects of the ERP systems and become the "expert"
• Working towards or already qualified (AAT)
• Exceptional IT skills, particularly in Excel
• Excellent organizational and time-management skills
• Strong delegation skills and ability to support other team members
• Excellent communication and interpersonal skills, comfortable interacting with internal and external stakeholders at various levels
• Proficiency in Microsoft Office Suite, particularly Excel.

If you are a skilled Purchase Ledger Clerk (qualified or part-qualified), looking for a new challenge, then please apply today!

Key words: Purchase Ledger, Accounts Payable, Supplier Accounts, Accounting, Reconciliation, Invoices, Liaison, AAT, Association of Accounting Technicians, Month End, Year End,

Location: Bristol, Bath, Chipping Sodbury, Weston-super-Mare, Trowbridge, Newport, Glastonbury, Tetbury, Frome, Chippenham, Nailsea, Bradford-on-Avon