MUST have experience  within Construction !!!

Job Desciption:

1. The management of all documentation and records flowing in and out of the Design Department in both paper and electronic format; ensuring an ordered and comprehensible process of document retrieval, version control, storage and archive.
2. It is a requirement that the use of external web-based document management systems is applied, such as Viewpoint, where possible which require uploading, coding, numbering and issuing of documents. Training will be given to support any internal systems used.
3. Ensure  procedures are followed and proactively engage with document issuers to assist and teach them the correct quality assurance procedures with respect to document control.
4. Consistent evaluation of all procedures to ensure their relevance and update and amend in line with changing standards and industry best practices
5. Assist with administration tasks e.g. Printing, creation of documents/reports/schedules etc, meeting room bookings, staff location schedule etc.

Assist with other administration tasks for the Design senior leadership team e.g. assistance with preparation of reports, specifications, technical submissions, etc

Skills, Knowledge and Experience:

1. Previous experience in a similar role is preferable.
2. A reasonable understanding of the requirements of a document management system.
3. Previous experience within a design environment is preferable but not essential
4. Proactive, enthusiastic – to perform the role and assist other members of the team to achieve successful outcomes.
5. Good communication skills
6. Good organizational skills
7. Thrive on team work