Job description

Administration Assistant - PTS, HR Function

Purpose of the Role: The Administration Assistant is required to assist the HR Manager and wider HR team in the recruitment of skilled personnel for PTS projects around the UK and Europe. This will include timely processing of candidate CVs, filing, adding to databases, liaising with candidates for references and other documentation.

The role will require the individual to work closely with the HR function, wider SLT team and Project Managers to ensure recruitment processes are followed and adequately skilled individuals are appointed to job posts.

The role will require handling of confidential candidate data and adherence to GDPR rules and regulations.

Key Deliverables:

• Maintaining the CV database and handling candidate data

• Ensuring references have been sought before appointing a candidate to a post

• Ensuring screening of candidates has been carried out before progressing to the next stage

• Maintaining the master HR tracker and updating with all personnel details Skills & Attributes:

• Good written and verbal communication skills

• Good customer service and company representation skills

• Good demonstration of confidentiality

• Knowledge of Microsoft applications

• An interest in Human Resources and Personnel matters

• An interest in Construction and Project Management

Responsibilities:

The following duties fall within the purview of this role:

• Filing and processing all CVs received by PTS and sharing with necessary Directors/Teams according to their project needs

• Daily monitoring of HR inboxes for submitted CVs, process and file accordingly

• Distributing screening questions to interested candidates and processing their return

• Maintaining the Talent Database

• Sending reference requests to candidates, processing and filing references received, flagging any negative references with management

• Maintaining and updating the portfolio of PTS branded CVs

• Maintaining and updating the Master personnel tracker with all relevant information

• Providing general support to the HR function as required

• Inputting into the weekly HR and SLT presentations with updates and data

• Adhering to GDPR rules and company policies