Our client is a leading Facilities Management Business nased in the Kent area.

An opportunity has arisen for a Facilities Manager to join the existing team.

The successful candidate will be based around the Kent area where there will be an expectation to travel across multiople sites/projects in the region.

Requirements:
•    Relevant qualification in Facilities Management, Building, Engineering, or a related field.
•    Proven experience in Facilities Management within a PFI environment.
•    Strong leadership and management skills.
•    Excellent communication and interpersonal skills, with the ability to interact effectively with internal and external stakeholders.
•    Solid understanding of Facility Management principles, practices, and guidelines.
•    Proficiency in Computer Aided Facility Management (CAFM) and other relevant software applications.
•    Strong analytical and problem-solving abilities, with a focus on continuous improvement.
•    Ability to prioritise tasks and meet deadlines in a fast-paced environment.
•    Willingness to work flexible hours and respond to emergencies outside of regular business hours, as needed.
 

Reporting to the Head of FM the main duties will include but are not limited to;

•    Manage the specific delivery of those Hard and Soft FM Planned and Reactive Services to a social housing project as obligated to the business under the Contract in respect of financial, procedural and operational obligations via directly employed staff and approved sub-contractors. 
•    Develop, manage and regularly review the Planned Preventative Maintenance module of the CAFM system to the project.
•    Develop and maintain comprehensive asset registers as required to ensure the project assets are identified and maintained in line with Statutory Compliance obligations. Legislation, Good Practice and the Contract Specification.
•    Manage the receipt of tasks reported via the Housing Association partner and the subsequent reporting of actions related to the tasks to the Customer Service Centre  and follow through the same to completion.
•    Ensure that all contractual KPI’s related to the service delivery to the project are met. 
•    Manage the preparation and delivery of any Variations and Additional and Void Works generated in the project from inception to completion in conjunction with the Commercial Team whenever such issues arise. 
•    Manage the preparation and delivery of the Lifecycle responsibilities to the  project in accordance with financial, procedural and operational obligations via directly employed staff and approved sub-contractors from inception to completion in conjunction with the Commercial Team.
•    Identify and implement improvements related to resources and efficiencies in service delivery to the project.
•    Participate in all internal and external audits identified by the business, the Client or external parties 
•    Manage relevant induction and training for new and existing staff including approved supply chain partners and monitor regular refresher training for all staff including safety training.
•    Manage accurate records and details for contractual and internal procedures as required.
•    Manage and participate in out of hour’s issues and emergencies as required.
•    Ensure compliance with Risk and Quality Management policies and procedures. 
•    Develop and manage a programme of Health and Safety inspections across the facilities and services and participate in scheduled  site inspections and safety reviews ensuring that all Health and Safety Regulations and  Health and Safety Standards are adhered to at all times.
•    Record details of shortfalls and identify improvements and report and document any Health and Safety Environmental incidents or non-compliances in line with  Policies and Procedures
•    Ensure compliance with Clients and internal Policies related to Safeguarding of Children and Vulnerable Persons.
•    Monitor and update the Compliance Tracker related to the  project and participate in regular audits of the same to ensure the project meets the target set. 
•    Manage and develop the day to day working relationships with Kent County Council representatives and the Housing Association  to ensure standards of service delivery are monitored and responsive to users’ needs and react swiftly where there is an issue of safety in respect of visitors, staff and users of the facilities.
•    Develop and enhance working relationships with the Housing Association  on site representatives to the project as required.
•    Participate in meetings with representatives of KENT County Council, the Kent and the Housing Association  and relevant user groups as required  and produce effective, timely and relevant communications including minutes of meetings, monthly contract reports and statistics as appropriate
•    Manage formal and informal meetings with specialist sub-contractors engaged in the delivery of the Services to include the production of records related to such meetings and the receipt of all required Statutory Documentation to be filed in the project SharePoint filing system
•    In conjunction with the Commercial team engage in  the procurement of sub-contractors so as to develop a competent and strong supply chain for the delivery of reactive and planned maintenance activities across the range of services required.
•    Engage in the development and implementation of business plans and financial budgets related to the delivery of the Services 
•    Manage project budgets in conjunction with the Commercial Team to meet agreed/set targets. The post holder will be required to manage the provision of best value at all times.
•    Participate in Business Development Activities as directed
 

This permanent vacancy is being advertised on behalf of Coleman-James Limited who are operating as an Employment Agency.