TEXO Recruitment are looking for an Assistant Buyer / Assistant eBuy Coordinator on behalf of our client, a renowned procurement specialist based in Aberdeenshire. This is a one-year contract position to cover maternity leave, with the option for either full-time or part-time hours.

Reporting Relationship:

• Reporting to the eBuy Coordinator, Stock Controller and Warehouse Supervisors
• Directly responsible to the Procurement Team Lead and Office Supervisor
• Ultimately responsible to the Joint Managing Directors

Duties:

• Progressing orders from time of order placement to arrival in warehouse or third-party delivery address both in the UK and abroad   
• Ensure QA requirements are met – data sheets, test certificates to be supplied with relevant goods
• Supply expediting reports as requested        
• Preparing sales quotations and summary sheets as required          
• Filing/scanning all paperwork related to the above tasks     
• Work with Buyers, Senior Buyers as requested in all aspects of sourcing, quoting and procuring items for client        
• Communications/daily contact with vendors/customers     
• Mentor and provide advice to Admin Assistants in your team         
• Assist in all aspects of the Tender process    
• Ensure systems are updated daily – expediting and following up on quotations with the client

Assist with the following eBuy processes:

• Ensure all catalogue information is current and reliable – for both main catalogue and customer specific pages 
• Regularly meet with clients and carry out presentations      
• Assist clients with processing orders 
• Liaise with suppliers to arrange competitive and held pricing         
• Liaise with internal IT department and outsourced IT support         
• Monitor expediting pages within eBuy         
• Any other relevant duties as requested by management

Assist with the following Stock Control processes:

• To control the stock movement from goods inwards to goods outwards to ensure adequate stock levels are always available to fulfil orders     
• To maintain and develop all stock systems in line with business developments      
• To check accuracy of deliveries to the warehouse in liaison with the Goods Inwards Inspectors and ensure stock is shelved appropriately for instant retrieval  
• To participate and coordinate regular stock checks to ensure accuracy of stock item lists and value           
• To record any irregularities regarding deliveries and rectify with supplier immediately    
• To resolve any queries raised regarding stock by internal staff or external customers in a prompt and professional manner  
• To perform any other Warehouse duties that may be required by management due to operational requirements

Requirements:

• Previous experience in a similar role is required.