Contracts Administrator

Competitive salary, depending on experience

Permanent/Part time

Monday to Friday, Flexible hours 30 hours per week                              

Head Office, B78 1SZ

Petit Forestier, the European leader in refrigerated rental, are recruiting for a Contracts Administrator to work closely with the internal sales team, procurement, and finance departments to streamline contract processes and ensure effective contract management.

Contracts Administrator Benefits

• 25 days holiday, plus bank holidays
• Birthday Leave  
• Increasing holiday entitlement for long service (capped at 30 days) 
• Company pension 
• Group life assurance scheme,
• Access to (email address removed) Apps multiple health & wellbeing services, savings and discount perks
• Employee referral scheme of up to £500 (before tax)
• Continuous training

Contracts Administrator Role

The Contracts Administrator is responsible for the preparation and administrative maintenance of Long-Term contracts for the company. This role ensures compliance with legal and regulatory requirements, maintains contract records, and manages the contract lifecycle from inception to completion.

Principle Accountabilities: -

Contract Preparation:

• Draft, review, and finalize all Long-Term contracts, including any addendums approved by senior management and other legal documents.
• Ensure that all contracts comply with company policies and legal regulations.

Contract Management:

Maintain accurate and up-to-date records of all contracts, including terms, conditions, and amendments.

• Manage contract renewals, terminations, and amendments when appropriate.
• Monitor contract performance and ensure compliance with contractual obligations.

Communication and Collaboration:

• Communicate contract terms and conditions to relevant stakeholders
• Serve as the primary point of contact for contract-related inquiries.

Liaise with legal, procurement, finance, and other departments as well as our depot network to facilitate contract processes.

• Communicate contract terms and conditions to relevant stakeholders.
• Provide training and support to internal stakeholders on contract policies and procedures.

Process Improvement:

• Develop and implement best practices for contract management and administration.
• Continuously improve contract templates, processes, and tools.
• Identify areas for process automation to enhance efficiency and accuracy

Core Areas of Knowledge, Skills & Experience

Essential:

*  Proven experience in contract administration.

*  Proficiency in Microsoft Outlook, Word, and Excel.

*  Flexibility and willingness to adapt to a variety of tasks within the Head Office function.

*  Conscientious and focused approach to work.

*  Excellent customer service and telephone skills.

*  Strong interpersonal skills with the ability to build relationships across departments.

*  Ability to work to tight deadlines and manage multiple priorities

*  Ability to work independently and as part of a team.

Desirable:

*  Minimum of 2 years’ experience in a similar role

*  Experience of working in a shared service environment working with multiple sites across the business

Personal Attributes

*  High attention to detail and strong organizational skills.

*  Strong analytical and problem-solving abilities.

*  Ability to handle confidential information with integrity.

*  Proactive and self-motivated with a commitment to continuous improvement.

*  Strong written and verbal communication skills.

To apply for the role of Contracts Administrator, please submit your CV and a member of our recruitment team will contact you.