Job title – Principle Project Manager

Profession-  Project Management

Directorate – Science

Full Time equivalent - 37.5 hours

No of Roles – 1

Contract Type – Fixed Term Contract for 12 Months

Location – Chilton, OX11 0RQ

Working Pattern – Full Time / Flexible Working / Hybrid Working / Part Time / Job Share

Grade & Salary – Grade 7. National banding -£51,824- £61,414 per annum.

New entrants to the Civil Service are expected to start on the minimum of the pay band.

The internal roles rules apply to existing Civil Servants, i.e. level transfers move on current salary or the pay range minimum, transfers on promotion move to new pay range minimum or receive 10% increase. Either case is determined by whichever is the highest.

This role is to be appointed under Civil Service Terms & Conditions. 

Closing Date – 15/07/2024. 23:55pm. Unfortunately, late applications will not be considered

Interview Date – W/C 12/08/2024 Please note, these dates are subject to change.

Introduction

UK Health Security Agency provides strategic leadership and vision for protecting and improving the nation’s health. Its ambition is to lead nationally, and enable locally, a transformation in the health expectations of all people in the United Kingdom, regardless of where they live and the circumstance of their birth. It will achieve this through the application of research, knowledge and skills. UKHSA is an executive agency of the Department of Health. It is a distinct delivery organisation with operational autonomy to advise and support government, local authorities and the NHS in a professionally independent manner.

The Facilities Management Department at Chilton is responsible for engineering, equipment and building maintenance and capital works projects to the site and environmental sustainability to maintain regulatory and compliant facilities to meet current and future business objectives.

Science Group Scientific Site Operations in Chilton plays an important role in preparing for and co-ordinating responses to potential healthcare emergencies including possible acts of deliberate release.  In addition, the centre undertakes both basic and applied research into understanding infectious diseases. 

The Project Management and Contract function manages and controls the Principal Maintenance Contractor (PMC) to assure contract deliverables and governance in the supply of engineering maintenance to fixed plant and equipment, building maintenance and engineering modifications to uphold the asset value of UKHSA’s estate and to meet UKHSA business objectives. The Contracting function engages with the site stakeholders over current and future engineering, building and equipment maintenance requirements to ensure facilities and equipment are operationally fully available to meet their business needs.

The function embraces all engineering and project management aspects from inception to completion, provision of environmental conditions to meet the regulatory/compliant for the appropriate site.

The function provides assurance to senior management that contracting, engineering and other works are carried out in a safe and secure manner, that engineering solutions support environmental sustainability in terms of government carbon reduction targets and that expenditure is controlled to meet allocated budgets and that all works are carried out to meet regulatory and compliant standards.

Job Overview

The post holder will ensure that all contracting and operational engineering maintenance requirements of buildings, plant, utility and infrastructure projects are specified to ensure compliance with all applicable regulatory, safety and quality standards.

The post holder will be responsible for providing technical advice to the wider Specialist Microbiological Sites to ensure all engineering systems within the site operate efficiently on a day-to-day basis and remain compliant with all relevant legislation and regulatory requirements. Carry out root cause analysis where systems fail. In addition, the post holder will actively support the management of FMD in their daily operations carrying out audits for financial, commercial and technical.

Main Duties of the Job

• To monitor site plant and equipment, trend data as provided by the computerised maintenance management system and liaise with the maintenance teams/users, to recommend and manage remedial work, process improvements/initiatives.
• Provide technical guidance and training to the wider FM and SMS Teams and administering business process related tasks through the computerised maintenance management system e.g. Maximo, Oracle and MaPs, Planet, Matrix and relevant BMS’s.
• Represent the Engineering function at regulatory audits as subject matter expert.
• Review of contracting and engineering technical regulatory documents as required to support the Engineering function including review of Safety related documents such as pressure systems written schemes of examination.
• Responsible for troubleshooting and liaising with the Trust’s Estates and Engineering Departments and their maintenance technicians and engineers to establish the root cause, develop and manage appropriate corrective action plans.  Report, where appropriate, through the UKHSA IGI system, for failures/performance issues relating to site engineering systems.
• Ensure that change control documentation is raised at the appropriate time for all changes to high containment facilities.
• Manage any non-conformances.
• Monitor and report on KPI’s of both the engineering group and FMD for engineering maintenance and facilities.
• Maintain, update and carry out regular system and service audits on contractors

Essential Criteria

•           Make it clear to all team members that bullying, harassment and discrimination are unacceptable.

•           Highly developed communication (written and verbal) skills with the ability to analyse data, write and deliver reports, and/or presentations to a diverse and wide range of people including senior management

•           An understanding of and commitment to equality of opportunity and good working relationships, both in terms of day-to-day working practices, but also in relation to management systems

•           Experience in an Engineering operational role

•           Experience in a Project Management operational role

•           Experience of Regulatory Audits to ensure compliance

•           Experience in preparing engineering technical documentation

•           Evidence of continued professional development

•           Demonstrated experience of engineering maintenance in complex and challenging environments

•           Demonstrated experience of commissioning engineering systems

•           Demonstrated experience of contract management

•           Experience of managing risks and reporting

•           Experience of monitoring budgets and business planning processes

•           Accurate and clear record keeping

•           Report writing

•           Diplomatic and tactful approach to colleagues and good communication skills

•           Excellent organisational skills

•           Quality focus

•           Computer skills

•           Numeracy

•           Problem solving

•           Degree Qualified in Mechanical or Building Services Engineering or other constructional function

•           You are positive and inspirational in leading and supporting others through change.

•           You proactively create and maintain positive, professional and trusting working relationships with a wide range of people within and outside the organisation. You identify connections and reach out to bring people together.

Desirable Criteria

•           Experience of successfully leading a variety of major specialist engineering initiatives

•           Effective leadership skills

•           Significant experience of successfully operating in a politically sensitive environment

•           Experience of drafting briefing papers and correspondence at Senior Management level

•           Understanding of the public sector

•           Demonstrated experience in a Healthcare environment

•           Knowledge of project principles, techniques and Microsoft Project

•         Wide Life Sciences experience

•           Specialist knowledge of Utilities System Design Concepts, and solutions relating to Life Sciences Facilities

•           Chartered Engineering Status           

We pride ourselves as being an employer of choice, where Everyone Matters promoting equality of opportunity to actively encourage applications from everyone, including groups currently underrepresented in our workforce.

UKHSA ethos is to be an inclusive organisation for all our staff and stakeholders. To create, nurture and sustain an inclusive culture, where differences drive innovative solutions to meet the needs of our workforce and wider communities. We do this through celebrating and protecting differences by removing barriers and promoting equity and equality of opportunity for all.

Selection Process

This vacancy is using Success Profiles, and will assess your Behaviours, Experience and Strengths

Stage 1: Application & Sift
 

As part of the application process, you will be asked to provide a Statement of Suitability in no more than 500 words. This should outline your skills, experience, and achievements, providing evidence of your suitability for the role, with particular reference to the experience criteria or the essential criteria (outlined in the person specification section).

You will also be asked to provide information within the ‘Employer/ Activity history’ section of the application form. This is equivalent to the information you would provide on a CV, setting out your career history.

Note: both your Statement of Suitability and Employment History sections will be scored with equal weight in the sifting process. You must complete both to progress. If you are successful at this stage, you will progress to an interview.

If you are successful at this stage, you will progress to interview

Stage 2: Panel Interview

All applicants that progress to interview will be assessed based on Behaviours in the Civil Service Success Profiles. The Behaviours tested during the interview stage will be:

•           Communicating and Influencing

•           Leadership

•           Working Together

•           Making Effective Decisions

•           Changing and Improving

The interviews will be conducted onsite at Chilton

Benefits

• Alongside your salary of £51,824, UK Health Security Agency contributes £13,992 towards you being a member of the Civil Service Defined Benefit Pension scheme. 
• Learning and development tailored to your role
• An environment with flexible working options
• A culture encouraging inclusion and diversity
• Range of health and wellbeing support

Any move to UKHSA from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax Free Childcare.

Reserve List:

Candidates who pass the interview criteria but are not offered a post will be kept on a reserve list for 12 months and may be contacted if similar roles become available.

If you are interviewed for the post and do not meet the required threshold for the specified grade, your application may be assessed against a similar, lower grade role and you may be offered the post should one be available.

DBS - People working with government systems must complete Basic Personnel Security Standard (BPSS) checks which includes a disclosure and barring security check. Successful candidates must meet the security requirements before they can be appointed. The level of security needed for this role is BPSS however there may be a requirement for this role to be SC cleared and you should familiarise yourself with the criteria of security clearance.

This role is Open to all external applicants (anyone) from outside the Civil Service (including by definition internal applicants. Appointments to roles within UKHSA will be made in accordance with the Civil Service nationality rules. This job is broadly open to the following groups:

• UK nationals
• Nationals of Commonwealth countries who have the right to work in the UK
• Nationals of the Republic of Ireland
• Nationals from the EU, EEA or Switzerland with settled or pre-settled status or who apply for either status by the deadline of the European Union Settlement Scheme (EUSS)
• Relevant EU, EEA, Swiss or Turkish nationals working in the Civil Service
• Relevant EU, EEA, Swiss or Turkish nationals who have built up the right to work in the Civil Service
• Certain family members of the relevant EU, EEA, Swiss or Turkish nationals

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's Recruitment Principles.

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

The Civil Service welcomes applications from people who have recently left prison or have an unspent conviction. Read more about prison leaver recruitment.

Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Government baseline personnel security standard

It’s important to note that there are currently exceptions to applications being considered if your conviction relates to any of the following:

• life sentences
• arson
• sexual offences
• hate and terror offences

Some departments will also consider the specific offence against the nature of the business, i.e., a conviction for fraud may rule you out for a finance role