Accounts Assistant  – Based in Olney– MK46

Purpose of the Role: 

To accurately maintain the administration of purchase and sales ledger accounts and Purchase Orders for the Group to ensure the financial performance of the business can be determined regularly 

Reporting to: 

The Financial Controller  

Key Duties and Responsibilities

• To match, code and process all purchase invoices with purchase orders and other supporting documentation as required and post onto the accounting package daily. To ensure appropriate sign off authorisation is obtained and ensure these are within set company timescales
• To investigate and resolve supplier account queries without undue delay. To liase with suppliers by telephone or written communication to ensure payments are made in accordance with cashflow forecast and supplier credit terms
• Ensure all invoices passed for payment are accurate and fully authorised. To deal with supplier telephone and email enquiries
• To update cashbooks daily and update Sage
• To prepare supplier payments via cheque or BACS using an online banking system and post remittance for all payments
• To update the accounting system daily payments made for direct debits, standing orders and other ad hoc payments.
• To agree purchase ledger invoices with supplier statements.
• To assist in the preparation of weekly cashflow forecast by providing information to the Finance Controller, or designate, on payments to be made to suppliers in coming weeks
• Update daily, using the company accounting spreadsheets, and inform the Finance Controller of movement in bank accounts and cheques/payments that have been posted to suppliers
• Regular review control and reconciliation of the Aged Creditors Reports.
• To provide a weekly list of outstanding queried invoices and present to the Financial Controller and Directors with a resolution. To assist with raising sales invoices for services provided by the company
• To raise daily, zero rated invoices against works order number (WON) on the customer Verisae system or systems as used from time to time
• To accurately raise purchase orders (PO) for equipment using the Company CASH system ensuring correct part numbers and pricing are quoted, Ensuring prompt approval sign off from appropriate signatory. To forward the signed purchase order to the supplier to place an order. To file copy PO in job file and the original purchase order is kept for later processing with supplier invoice
• To update as required any part number and price on CASH system after sign off authorisation from the Commercial Director is given for any variances.
• To achieve month end deadlines
• To assist with credit control function by collecting outstanding debts and providing the status of any outstanding debt. To follow the company’s credit control chase procedure
• To process payments received and ensure cheques are paid into the bank Allocate cash receipts to the sales ledger on a daily basis,
• To resolve customer queries relating to invoicing/outstanding debt
• To prepare and submit as necessary County court paperwork and ensure approval is sought in line with company procedure
• To ensure any subsequent further action as may be required following Judgements made by the County Court to enforce actions to recover debts
• To process credit notes when necessary ensuring all relevant paperwork is submitted and seeking authorisation of the MD or his designate 

Person Specification: 

• AAT, ACCA, CIMA Part Qualified or Qualified
• A high level of attention to detail and accuracy
• Process oriented with the ability to see a task through to completion.
• A team player who works effectively with others. 

Hours of work:

9:00 am - 5.30 pm (Monday - Friday)

23 Days Holiday, plus bank holiday and enrolment to the pension scheme after 3 months Onsite Parking

If you are interested, please get in touch ASAP or if this is not the exact role you are searching for, please do not hesitate to contact me directly to discuss other opportunities.

Disclaimer – Oasis Business Personnel strives to be an equal opportunities employer and is committed to treating all applicants alike. Oasis Business Personnel does not treat any individual on grounds of sex, age, colour, marital status, race, nationality or ethnic or national origin, religion, sexual orientation, disability or membership or non-membership of a trade union, less favourably than others. All vacancies advertised are open to all ages