Overview of the role

The individual will support the Office and Finance functions by providing an efficient and effective administration and coordination of service.

Responsibilities may include but are not limited to:

Office

• Managing incoming calls, ensuring these are screened/routed as required;
• Office stationery and refreshment procurement;
• Dealing with incoming and outgoing post and couriers, checking deliveries;
• Managing lunch orders, restaurant, and catering bookings;
• Booking travel to include flights, hotels, taxis, and any other travel requirements;
• Maintaining various company records and keep up to date;
• Company filing, scanning, shredding, and photocopying;
• Meeting and greeting of all visitors, providing refreshments and ensuring compliance with H&S requirements.

Finance

• Administration for the finance function including the uploading of invoices onto Xero and reconciliation of Supplier Statements;
• Maintaining Purchase order system and matching delivery notes.

QSHE/HR

• Adhoc administration support for the functions if required.

Corporate Responsibilities

• Recognise the importance of and create an inspirational can-do culture in the organisation, with a focus on process improvement, adding value to the business;
• Taking the initiative in proposing and implementing solutions for areas for improvement in the Company’s operations;
• Maintaining ISO standards.

Job requirements:

• Experience of working in a fast-paced administrative role;
• Strong interpersonal skills;
• Able to deal professionally with confidential information;
• Effective time and workload management skills with a flexible approach to tasks;
• Proactive and eager to learn;
• People focused attitude;
• Conscientious and have a good eye for detail;
• Excellent verbal and written communication;
• Demonstrated ability to work well in a team;
• MS Office, Word, PowerPoint and Excel experience;
• Previous experience of working with Xero or Sage would be desirable.