Merrifield Consultants are delighted to be partnering with a leading Membership Organisation to recruit a highly organised and professional Executive Assistant. This role offers a unique opportunity to support two key executives within a dynamic and impactful organisation.

As an Executive Assistant, you will provide high-quality support to the Director of Industry Operations and the Chief Delivery Officer, ensuring the effective planning and execution of their daily schedules and resources.

Job Title: Executive Assistant to 2 Directors

Salary: £35,000 - £40,000/annum plus discount on national rail

Contract: Permanent, full-time

Location: Central London. Hybrid- 2 days in the office/week

Responsibilities:

• Direct diary management for both the Director of Industry Operations and the CDO, including arranging meetings, liaising with internal and external contacts, greeting guests, room bookings, and catering.
• Organise local and international travel arrangements, including booking hotels, train tickets, and flights.
• Prepare and collate meeting documentation, ensuring both executives are well-prepped in advance, including the creation of PowerPoint presentations.
• Maintain and update email distribution lists and other communication tools as necessary.
• Coordinate large workshops, seminars, and events, sourcing venues and catering, ensuring all logistics are handled efficiently, including attendance at some meetings in and outside London.
• Assist with intranet and internet updates.
• Take notes and record actions in meetings, ensuring follow-up on key discussion items.
• In box management
• Collating and preparing expenses
• Manage and clear actions attributed to the executives, liaising with relevant staff across the organisation.

Person specifications:

• Experience of working independently and handling unforeseen problems and circumstances.
• Ability to multi-task and plan workload efficiently.
• High level of accuracy and attention to detail.
• Experience of dealing with sensitive or confidential information.
• Stakeholder engagement and secretariat support skills.
• Good keyboard skills and working knowledge of Microsoft Office.

If you are a proactive and highly organised professional with a keen eye for detail and a passion for supporting senior executives, we would love to hear from you.

We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout.