Part Time Payroll & Finance Assistant 
3 full days per week
Cheltenham Town Centre

Payroll –

• Fortnightly carer payroll and monthly office payroll using Brightpay/Modulr from information provided by One Touch system generated data.
• Deal with Staff Pay Queries as necessary.

Finance –
Check One Touch system generated monthly Sales invoices and send to clients (E mail and Post)

• Update Excel Spreadsheet for invoices and receipts
• Update Cashflow forecast for invoices and receipts
• Raise/Ensure Social services invoice is raised promptly.
• Manage Go Cardless System including setting up new clients who choose to pay by DD and inputting monthly invoice amounts for collection.
• Bookkeeping in connection with Sales, Entering on Xero, Processing receipts etc
• Paying cheques in at bank as necessary
• Debt Chasing and liaising with families/solicitors as necessary.
• Prepare/update invoicing notes each month to assist with invoicing.

Calculate rate increases as they fall due and communicate increases to clients and office colleagues

Purchases
Input Purchase Invoices to Xero
Chase staff members/Director for missing invoices
Make payment of supplier invoices and update Xero

General Ledger

• Keep track of Petty Cash, replenish as necessary and post transactions to Xero on a monthly basis.
• Reconcile Cashflow forecast each week and project ahead to assist the Director in decision making
• Reconcile Other Creditors account on Xero and calculate the amounts due to third parties in respect of DEA’s, AOE’s etc
• Arrange Statutory Payments – PAYE, DEA, AOE, People’s Pension etc

Update and reconcile the Credit Card Account including obtaining missing receipts from Director/Registered Manager

• Update and Reconcile the Flexipay Account at least monthly

Xero
Generate standard Xero reports, e.g.: Profit & Loss for the Managing Director.
Carer Expenses

• Monitor One Touch and E mail inbox to ensure Carers are promptly reimbursed for client shopping and other expenses,
• Ensure One Touch records are up to date and reconcile, on a monthly basis, with payments made, to ensure all costs are re-charged correctly to clients.

Ad Hoc

• E mail inbox administration

Annual Accounts Preparation
Grant Applications

• Provide Capacity Tracker Information to the Registered Manager on a monthly basis
• Attend meetings and give input to discussions in the office as required
• Assist the Managing Director in the completion of other finance related tasks, projects etc.
• General Office duties in conjunction with other office staff

Interested? Send your most up-to-date CV to Cat at i2i recruitment today!
 
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