Job Title: Estates and Health & Safety Co-ordinator

Location: Base location can be Newtownards, Antrim or Portadown depending on the candidate. The role involves travel across all sites including Fermanagh, Newry, Downpatrick and Derry/Londonderry.

Duration: Permanent. Please note applicants will need to be eligible to work in the UK on a permanent basis.

Hours: The employer can offer a contract between 28-35 hours per week, to be agreed with successful candidate. Working pattern within office hours.

Salary: Starting £33,497 per annum based on 35 hours per week (or pro-rata as appropriate) to £36226.

On behalf of our client, a Northern Ireland Charity, we are seeking an experienced Estates and Health & Safety Co-ordinator who will be responsible for estate and health and safety issues for their properties throughout Northern Ireland.

Reporting to the Director of Business Services, the Estates and Health & Safety Coordinator will develop and implement a Property Management System to manage day to day property issues across the estate to meet all identified requirements, including repairs, minor refurbishments, plant servicing, H&S issues and any other statutory requirements. You will also contribute to the strategic development of the client’s Property Plan by providing appropriate input and advice to the Board and Senior Team as well as co-ordinating procurement of organisation wide services including building maintenance contracts, cleaning contracts, energy services and H&S compliance controls requirements in line with the client’s procurement protocols.

Duties:

1. Develop and execute a planned preventative maintenance programme to support the Property Plan
2. Manage maintenance contracts to ensure quality and value for money
3. Monitoring of energy services for billing and resource management and ensure compliance with negotiated contract terms.
4. Manage tenants in the client’s sites, including lease renewal, billing and compliance with current statutory responsibilities.
5. Support managers and staff working from premises that the client rents to ensure defects and repairs are dealt with appropriately and swiftly by landlords.
6. Project management of major internal and external works along with the relevant surveyor or relevant professional consultant.
7. Ensure completion of accurate and timely administration for financial processing and monitoring of expenditure.  
8. To liaise with landlords to ensure their regulatory responsibilities are discharged and any repairs are completed appropriately and swiftly.
9. Responsible for ensuring Health & Safety Policy and practice is in line with current legislation.
10. Ensure Health & Safety regulations are adhered to and that general, legionella and fire risk assessment recommendations are implemented across the organisation.
11. Manage the H&S budget and co-ordinate the H&S System, maintenance and amendments in light of new legislation.
12. Investigate, record and report accidents to ensure they are preventable in future.
13. Appointed person for RIDDOR Reporting to HSE(NI).
14. Represent the organisation at meetings with external advisors.

Experience & Skills required:

• Degree or RQF Level 5 Diploma in a relevant property/building services subject.
• Recent relevant experience of working in a property/estates/facilities management role
• Experience of managing projects from inception to completion.
• Experience of representing an organisation to a range of external organisations and producing written reports.
• An understanding and operational experience of Health and Safety management &/or NEBOSH qualified.
• A full current driving licence and access to a car.
• Able to demonstrate excellent communication skills and excellent administrative skills (including organisational skills, financial management, use and application of information technology, monitoring/evaluation and report writing).
• Proven ability to prioritise and manage workloads to meet deadlines.
• Strong commitment to quality assurance, continuous improvement and the delivery of best practice
• Able to demonstrate flexibility, self-motivation, confidence and ability to use initiative.

In addition, candidates must be able to answer the following questions:

1. Are you eligible to work in the UK on a permanent basis? (documents will be required)
2. Are you eligible to work in the UK on a full time basis?
3. Do you have 12 months experience in Administration and 12 months experience dealing with telephone enquiries?

If you are interested in this opportunity or would like to find out more, please click on the link and we will be in touch.

If this role isn’t suitable but you are looking for a new opportunity, please do not hesitate to contact our experienced consultants. You can visit our website in the first instance or call our office.

Please ensure your CV is accurate and up to date. The CV should include your full employment history inclusive of dates, all academic achievements and full personal contact details.

Apple Recruitment Services is acting as an Employment Agency in relation to this vacancy. Apple Recruitment Services is an Equal Opportunities Employer.