HR and Site Administrator
Posted 19/08/2024 by ACS Staffing Solutions
HR and Site Administrative Coordinator
Location: Bardon Hill, Leicestershire
Type Full Time, Permanent
Days and Hours of Work Monday – Friday, 40 hours per week, 8:30am-5pm
Salary: £26,000-£27,500 per annum
This is a great opportunity for a highly organised individual used to working in a fast-paced and ever-changing environment. Ideally, you will have worked within logistics, supporting various stakeholders with HR-related administration. You will take ownership and coordination of the local HR and site administrative functions, ensuring a consistent, functional approach with accuracy and reliability of information. Support to the managerial stakeholders at all levels, including supporting low-level ER cases, training coordination, and engagement activities. This is a perfect opportunity for someone looking to build a career within HR.
Duties
Location: Bardon Hill, Leicestershire
Type Full Time, Permanent
Days and Hours of Work Monday – Friday, 40 hours per week, 8:30am-5pm
Salary: £26,000-£27,500 per annum
This is a great opportunity for a highly organised individual used to working in a fast-paced and ever-changing environment. Ideally, you will have worked within logistics, supporting various stakeholders with HR-related administration. You will take ownership and coordination of the local HR and site administrative functions, ensuring a consistent, functional approach with accuracy and reliability of information. Support to the managerial stakeholders at all levels, including supporting low-level ER cases, training coordination, and engagement activities. This is a perfect opportunity for someone looking to build a career within HR.
Duties
- Managing the Time & Attendance clocking system (daily, absence, holiday, etc.), issuing access fobs to new starters & temps, daily management & admin of the system.
- Supporting the Payroll Admin with the new starter process (right to work, starter forms, etc.).
- Supporting the Payroll Assistant with agency hours & invoice process (providing reports).
- Managing and booking internal & external training for operational employees.
- Ownership of the new starter induction process.
- Monitoring the new starter probationary process.
- Managing the leaver process and conducting exit interviews.
- Monitoring absence levels and making recommendations to managers and the HRBP.
- Maintaining tracking report in coordination with Payroll & HR Officer/Advisor.
- Ownership of the employee life-cycle processes.
- Managing the uniform process (ordering, stocks, etc.).
- Ordering supplies and stationery for the depot.
- Support with facilitating and running internal HR training and inductions.
- Maintaining depot notice boards.
- Working with line managers to deal with complaints and issues.
- Manage Return to Work (RTW) interviews in conjunction with line managers.
- Maintaining supplier records.
- Responding to general administrative queries (email & phone).
- Supporting recruitment activities including creating job descriptions, job listings, and supporting with interviews.
- Producing letters and other correspondence.
- Providing advice regarding the interpretation of HR policies.
- Supporting with policy refreshes and amendments.
- Supporting with engagement activities and initiatives.
- Admin support for the engagement survey process.
- Low-level support for employee relations matters.
- Supporting HR projects and objectives.
- Supporting with Occupational Health referrals.
- Improving the people administrative processes where possible.
- Managing the paperless filing system.
- Producing HR statistics and raw data to provide to the HRBP.
- Supporting with the coordination of apprenticeships.
- Other ad-hoc tasks where reasonably required.
- HR experience is essential.
- Experience of working within a Logistics or 3PL organisation desired
- Current, clean driving license and access to a car. – occasional travel to other sites may be required
- CIPD level 3 or 5 desirable – not essential
- Enthusiasm, drive, and a can-do attitude.
- High level of organisational skills.
- Accuracy and attention to detail.
- Good communication skills.
- Competent PC user.
- Proactive and uses initiative.
- 25 days’ holiday plus bank holidays (33 days’ holiday per annum).
- Birthday off.
- 4% employer pension contribution.
- Private medical insurance.
- Life Assurance death in service benefits (4x annual salary).
- Discounts programme.
- Learning & Development budget.
- Employee Assistance Programme (EAP) for free mental health, financial & legal support.
- Type:
- Permanent
- Start Date:
- 18/08/2024
- Contract Length:
- N/A
- Contact Name:
- Login or register to view
- Telephone:
- Login or register to view
- Job Reference:
- V-39894
- Job ID:
- 222190620
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