Job role: Senior Administrator

Start date: ASAP

End date:  12 weeks minimum   

Hours: Monday – Friday, 09:00 to 17:00

Location: Ipswich, Suffolk 

Pay:

£12 - £14 PAYE Inclusive of Holiday Pay

£15 - £17ph Umbrella depending on skill, experience and pay type

Job Summary:

you will also be expected to travel around surrounding areas, supporting clinical staff.

Duties:

• Ensuring that all information is entered on Trust systems in a timely manner
• Delivering and implementing strategic plans within your area of responsibility
• Providing chaperone support to clinical staff when required
• Work across the team providing support to the team, including clinical and other administrative staff and those working lower banded posts
• Provide support to coordinate and arrange professional meetings for the Team as required, taking appropriate minutes, attend meetings appropriate to the post
• Provide administration support to senior staff
• Contribute to the selection and recruitment of administrative staff when required
• To ensure that building requirements are met including maintenance and contracts such as cleaning and ground maintenance.
• Actively support clinical staff to manage service development and quality assurance.
• To contribute to the development of outreach systems and processes.
• Ensure that all staff receive training in all aspects of their work and attend Trust mandatory training.
• To be responsible for and participate in the induction of new staff, students and volunteers.
• To be responsible for purchasing of supplies for the unit and assist the manager in the management of the team budgets including telephone, photocopying etc.
• To support the team in the deployment and appropriate use of IT, including monitoring of lone worker devices and mobile working.
• Provide training and support to the team

Essential Experience:

• At least 3 years NHS experience
• Having supervised members of staff before

Desirable Experience:

• System One experience
• ESR  experience
• Conducting staff training
• Minute taking skills

Person Specification:

• Strong prioritising skills
• Excellent organisational skills
• Ability to remain calm in a busy and dynamic environment
• Have excellent communication skills, both written and verbal
• Excellent interpersonal skills of people of all levels
• Ability to formulate and implement solutions to complex issues
• Ability to motivate and inspire others.