Ref: 682

Role: Office Manager

Salary: £30,000 - £35,000 DOE

Located: Rotherham

Hours:- 40 hours, Monday to Friday

Benefits:

• Pension: Employers pension contributions of 5% to accompany a 3% employees’ contribution
• Holiday: 25 days holiday plus UK bank holidays
• Share option scheme, Full healthcare package provided by Aviva
• 40 hours per week (core hours 9-4). Full time office based with the option for home-based working after probation (6 months).

The role:

The Office Manager will be responsible for managing administrative tasks, coordinating schedules, assisting with HR and Finance activities, and supporting the Chief Executive Officer. Some specific duties and responsibilities include:

• Overseeing the daily operation of the office, ensuring a safe and secure working environment for staff and visitors
• Managing office supplies and inventory, including ordering, and restocking as needed
• Coordinating and scheduling meetings, appointments, and travel arrangements for staff members
• Scheduling and facilitating meetings, supplier, client, and customer visits
• Handling incoming and outgoing correspondence, including mail and phone calls, Supporting individual departments through operating the purchase and ordering process
• Providing a welcoming and friendly reception service and receiving deliveries to the site
• Maintaining office equipment and coordinating repairs or replacements as necessary
• Developing and implementing policies and procedures, throughout the business, to improve efficiency and productivity
• Managing end-to-end Recruitment process, including corresponding with recruitment agencies, corresponding with candidates and arranging interviews
• Assisting with HR functions, such as onboarding, absence recording and employee relations
• Assisting with Finance functions, such as invoice entry, budget management and expense processing, Assisting with IT functions, such as logging tickets to IT and maintenance of the website

The successful candidate:

• Strong work ethic with a drive to complete tasks with very high-quality standards
• A good understanding of office management principles and best practices
• Ability to work effectively in a diverse team of technicians, engineers, and scientists but also to work independently
• A good understanding of recruitment processes 
• Proficiency in using accounting software (Xero or Sage)
• Strong organizational and multitasking skills, excellent communication and interpersonal skills, and the ability to work well under pressure
• Proficiency in using software such as Microsoft Office Suite (Word, Excel, PowerPoint) is essential
• Familiarity with calendar management tools, project management software (such as Trello), and virtual meeting platforms is also beneficial
• Highest level of professionalism, integrity, and discretion
• Flexible and adaptable to changing priorities and unexpected situations
• Resilient, problem-solving, and proactive attitude
• Experience working in an engineering or manufacturing environment would be beneficial
• Education: GCSE or equivalent, Experience: Five years of previous experience as an office/administrative assistant, executive assistant, or similar role.

Glu Recruit LTD are an equal opportunities employer and are acting as a recruitment agent in the hiring of this role. 

Glu Recruit LTD ensure that all qualified applicants are considered for employment in the role that they have applied for, and any other suitable opportunity that we advertise without regard to age, belief, colour, ethnic/national origin, gender identity, race, religion, sex, sexual orientation or based on disability. If you require any additional support to apply for this role, or any other role that we advertise please contact us directly for assistance.