Job Purpose:

To effectively manage the Rental Fleet to serve our customer base and coordinate the transport for the Depot

CORE ACTIVITIES:

Short-Term Rental (STR) Fleet

• Process enquiries for vehicle hire – quotations and follow up.
• Preparation of STR agreements, transport notes, etc.
• Monthly invoicing and posting out of all invoices for casual trucks.
• Ensure that all machines in depot are correctly identified/labelled with status.
• Maintain truck files, including filing of Transport Notes and STR Agreements.
• Ensure LOLER inspections have been carried out and are current for all STR machines.
• Resolve invoice queries relating to Contract and STR.
• Liaise with other departments to ensure system is updated for both truck movements between locations and maintaining truck Contract files for the region.
• Produce weekly availability list for STR fleet.
• Monitor STR utilisation to achieve minimum 85% utilisation, liaising with Sales, Contract and Operations Manager to identify possible disposal machines.
• Monitor hour meter readings and raise invoices for excess hour’s charges where applicable.

Contract Fleet

• Close liaison with sales admin to co-ordinate delivery and handover of new trucks.
• Informing workshop of all new/used trucks being delivered into depot for preparation/delivery and ensuring that they are labelled and identified on receipt.
• In conjunction with the Service manager, ensure all machines returned from long term hire are inspected for damage and quotation for repairs sent within 48 hours.

Transport

• Daily scheduling of transport for  hire, demos, new and refurbished trucks.
• Responsible for transport budget for both internal and external movements providing monthly summary on costs/income.
• Ensure internal transport is utilised to minimise external transport costs.
• Ensure all transport costs are allocated to customer/internal department as required.