HR Administrator
Location: Aston (4 days a week in the office)
Salary: £27,000
Permanent

Main Purpose of the Job:

Carry out various administrative tasks and functions within the department. This involves

handling personnel records, assisting with recruitment processes, coordinating employee

benefits, and ensuring compliance with training.

SPECIFIC DUTIES AND RESPONSIBILITES OF THE POST

1. Administration and operational support:

* Maintain accurate and up-to-date employee records, including employment

relation cases supported by the department. Ensuring these are correctly

uploaded into the system.

* Process paperwork related to variation of contracts for exiting employees,

ensuring compliance with legal and organizational requirements.

* Prepare and distribute HR-related documents, such as employment contracts,

variation of contract letters, and company policies.

* Produce regular management reports

* Support the administration of employees Learning and Development.

* Lead / support the implementation of systems relating to the function, specifically

Sage.

2. Recruitment Support:

* Assist in the recruitment process by posting job openings, screening resumes,

scheduling interviews, and conducting background checks, when instructed.

* Support the management of the sponsorship license and records related to

sponsorship staff.

* Update and maintain the applicant tracking system (ATS) and recruitment

databases where required.

3. Benefits Administration:

* Administer employee benefits programs, such as Symbio.

4. HR Compliance:

* Assist with audits and inspections related to HR practices, recordkeeping, and

documentation.

5. Employee Relations:

* Serve as a point of contact for employees regarding HR-related questions,

concerns, and requests for assistance.

* Facilitate communication between employees and People Function, and escalate

issues as needed to ensure timely resolution.

* Promote a positive work environment and organisational culture by fostering

employee engagement and morale.

Personal responsibilities:

Assume responsibility for his/her own professional and personal development (supported by

the company where appropriate) to ensure that you develop and maintain continuing

competence to deliver the organisation's requirements, including the fair and supportive

management of all staff in operational services.

A key component of development is being fully aware of regulatory and legal requirements

impacting on operational services and ensuring that all staff within those services are aware

of and deliver their individual responsibilities.

Corporate Behaviours:

* Act with honesty and integrity at all times

* Demonstrate respect for others and value diversity

* Focus on the service users, both internal and external, at all times

* Make an active contribution to developing the service

* Learn from, and share experience and knowledge

* Keep others informed of issues of importance and relevance

* Consciously review mistakes and successes to improve performance

* Use discretion and be aware of issues requiring total customer confidentiality

In addition you will:

* Value and recognise ideas and the contribution of all team members

* Coach individuals and teams to perform to the best of their ability

* Delegate work to develop individuals in their roles and realise their potential

* Give ongoing feedback on performance and effectively manage poor performance

* Provide support and guidance to all team members

* Encourage their team to achieve work/personal life balance