The Office Support / Junior Office Manager role has a salary maximum of £25k pro rata.

The role is 4 days a week (Monday to Thursday) and would be an office based, no remote working.

The day rate is £96.15/day and it will be an 8 hour day. Commencing 08.30 to 5.30 with a half hour lunch or 8.30 to 6pm with 1 hour lunch. Initially it will be a temporary role with a view to becoming permanent.

Key activities:

• Dealing with post Monday to Thursday. Ensuring everything is opened and scanned to the relevant people
• Prepare refreshments for meetings as requested
• Facilities - keeping the office looking smart
• IT support issues - e.g. if the meeting room tech doesn't work they liaise with BlueCube our IT provider
• Point of contact for stationery orders for all offices
• Checking there's enough cutlery, cups, glasses etc in the kitchens and order if required
• Keeping an eye on milk levels at Coleman Street i.e. if we have too much/or too little and increasing/decreasing the order as necessary
• Looking after the new coffee machine, emptying the tray for the used coffee grains. Keeping an eye on supplies and ordering as necessary.
• Taking responsibility for the contact inbox and forwarding on to the appropriate person as necessary
• Keeping an eye on light bulbs in the kitchen area and ordering replacements when necessary
• Informing reception of any visitors
• Booking lunches for L&D as required
• Informing reception if office is too hot/too cold
• Reporting access control issues to IT
• Making sure packages go to the correct person i.e. not left lying around in the office
• Point of contact for reception if a visitor is in reception without an appointment
• Cleaning issues - e.g. informing the cleaners of any spills so they are dealt with quickly, ensuring clear desk policy
• Checking furniture - making sure chairs are put back in meeting rooms, reporting broken chairs, etc.
• Stationery - ordering supplies and regularly checking stock levels for everyday items. Making sure photocopiers have paper
• Reporting faults with photocopiers
• Responding to requests to book meeting rooms

The role will report to Anne Hayden-Ives.

nGAGE Specialist Recruitment is acting as an Employment Agency in relation to this vacancy.