Site Administrator
Ascot, Berkshire

About Us

Walter Lilly is a premier provider of construction and maintenance services for luxurious residential homes, iconic landmark and heritage buildings, and state-of-the-art science and higher education facilities across London and the Home Counties.

This year, the Company celebrates its 100th anniversary since our establishment in 1924.
Boasting an impressive track record of unique projects developed over the last century, we work with industry-leading architects, engineers, interior designers, and highly skilled tradespeople on a portfolio ranging from the UK’s most recognisable listed attractions to cutting-edge contemporary structures.

We are now looking for a Site Administrator to join us on a permanent, full-time basis.

The Benefits

- Salary commensurate with experience
- Yearly discretionary performance bonus in December
- Reimbursement of reasonable travel expenses from your home to work
- 26 days’ annual leave per annum increasing with service plus Bank Holidays
- Two paid volunteering days per annum
- Private medical insurance, personal accident cover
- Pension scheme (up to 10% employer contribution)
- High-quality training and continuous personal development opportunities
- Reimbursement of fees for one relevant professional body membership
- Flexible and hybrid working patterns where appropriate
- Fresh fruit, a monthly team meal, social events, and long service rewards
- Cycle to work and electric car leasing schemes

The Culture

At Walter Lilly, we work with each other and our clients in the spirit of collaboration. We recognise the expertise of those who have been with us for many years whilst investing in the next generation of rising industry stars, combining invaluable experience with fresh, innovative thinking.

We are an Equal Opportunities Employer committed to fostering a diverse, equitable and inclusive workplace where everyone feels valued, respected, and supported to reach their full potential.

Walter Lilly is committed to looking after its people and offers a range of health-related benefits including wellbeing days, an Employee Assistance Programme and support from in-house trained Mental Health First Aiders. We are also passionate about improving the local communities in which we operate, targeting tangible social value outcomes that make a meaningful difference to everyday lives and the environment.

The Role

As a Site Administrator, you will provide admin support to facilitate the smooth and effective running of a project in Ascot.

Supporting staff and liaising with external contractors, you will contribute to internal communication and office maintenance.

Additionally, you will:

- Assist with maintaining the office management filing systems, ensuring all data and information is kept up-to-date and accurate
- Ensure the staff noticeboard remains up-to-date with the latest charity updates, policy statements, fire marshals and first aiders.
- Assist with any staff-related administration and coordination of contractor visits
- Attend and minute meetings and distribute minutes and agendas
- Support internal communications
- Maintain records and office documentation

About You

To be considered as a Site Administrator, you will need to demonstrate:

- Excellent verbal, written communication, literacy and numeracy skills with a focus on accuracy and professionalism in all correspondence.
- Ability to manage time and workload effectively.
- Strong organisational qualities and attention to detail with skills in general administration, document management and record keeping.
- Good IT competency in Microsoft Office suite with good typing skills.
- A drive for continued improvement and the willingness to learn new software.
- A good telephone manner and interpersonal skills.
- Good command of the English language.
- Confidence to deal with all levels of staff.
- Ability to patiently learn and develop whilst forming strong internal and external relationships.
- Experience of working as an administrator in the construction industry desirable, but not essential.

Other organisations may refer to this role as Office Administrator, Administration Assistant, Office Co-ordinator, Secretary, Personal Assistant, Executive Assistant, Administrative Support Assistant, or Business Support Administrator.

How to Apply

So, if your skill set matches the above and the prospect of helping deliver some of the country’s finest projects appeals to you, please reach out via the button shown.

Your application will be processed by Walter Lilly and interviews will be conducted on a rolling basis as suitable candidates apply. We therefore encourage you to submit ASAP to avoid missing out.