Apple Recruitment are recruiting for a Band 3 Team Secretary on behalf of our client the NHSCT, Antrim

• Hourly Rate: £11.67 in addition holiday hours accrued and paid
• Hours: 37 ½ hrs
• Duration: 6 mths initially
• Location: Antrim

Please note only applicants that match this criteria can be considered for the role.

Role:

The post holder will provide a secretarial service to the Community Team

Criteria:

• 4 GCSEs to include English (Grade A*-C) or equivalent AND 1 years’ clerical/secretarial experience in an office environment to include the use of the Microsoft Office suite of packages

OR

• 2 years’ clerical/secretarial experience in an office environment to include the use of the Microsoft Office suite of packages AND GCSE English Grade A*-C

• In addition must possess OCR Text Processing (Business Professionals) Level 2 Award or RSA Stage II Typing/Word Processing (both parts)

OR

1 Years paid experience using the Microsoft Office suite of packages. 

• Holders of RSA/OCR examinations after September 1986 must have passed both Parts.  Part qualifications are not acceptable.  This must be clearly identified on this application

Duties:

Provide secretarial services to a Senior member of staff / professional team, including organising and maintaining diary/schedule to arrange appointments and meetings.

Type reports, memos, letters, forms etc to a high standard, as required from manuscript, audio and notes using a word processing system or through digital dictation.

In addition as a member of a secretarial/clerical team, the post-holder will be required to provide clerical support to other members of staff within the department.

Prioritising and carrying out word-processing duties to a high standard.

Arrange and provide administrative support at meetings including minute taking and issuing of relevant documentation (at base or other locations as required).

Open, sort and distribute all mail to the department.

Take appropriate action in relation to mail, telephone and other enquiries ensuring effective messaging and ‘bring forward’ systems are in place and necessary follow up action is taken.

Liaise with outside agencies and other disciplines, dealing with enquiries as appropriate.

Input and retrieve appropriate information from computerised system.

Manage email account which will include the sending and retrieval of emails.

Maintain and update manual records as required, e.g. client and operational filing, absence rates, salaries and mileage.

Routine filing and maintaining an efficient filing system

Telephone duties-dealing with departmental queries which will include taking and passing on clear and concise messages and obtaining and passing on information.

Maintain petty cash within the team if required

Cash handling including petty cash and lodgements to the bank

Provide cover as required for other clerical staff during periods of absence or excess workload.

Collecting and collating statistical information as required in line with targets and PFAs.

Develop, maintain and update spread sheets and databases using the Microsoft Office suite.

Participate in training appropriate to the duties of the post

Maintaining staff relationships and morale

In agreement with Locality/Departmental Managers, receive and send e-mails on behalf of the Locality/Departmental Manager

Participating as required in assessment and training of staff

Provide administrative cover as required during the absence of other staff or during periods of excess workload.

Maintain confidentiality within and without the workplace at all times.

Through his/her own actions ensure adherence to the Principles of Equality and Human Rights legislation.

Use Trust and Departmental technology in line with the Trust’s Information Management and Technology Strategy.

Undertake any other duties as assigned by Manager to ensure the needs of the department are met.

Undertake any other ad hoc administrative and clerical duties, as may be required by the line manager from time to time

Applicants must ensure their CV is accurate and up to date. The CV should include your full employment history inclusive of dates, all academic achievements and full personal contact details.

If you wish to apply or would like more information, please email your CV in Microsoft word format to Julie Skelly

Apple Recruitment Services is acting as an Employment Agency in relation to this vacancy. Apple Recruitment Services is an Equal Opportunities Employer.