Role Summary 

To assist the Project / Management team in the running of the administration activities, to ensure the business meets client contractual and company system requirements. This role often involves working to deadlines and ensuring that all departments of the organisation are following the same procedures with regards to documents.

Duties and Responsibilities

• Assign official numbers to all documents as per recommended numbering convention and communication procedure (internal and external
• Distribute all incoming correspondence to relevant project groups
• Review all outgoing correspondence for spelling, grammar and correct document numbers prior to upload
• Full quality check of all documents prior to issuing in line with communication procedures given to the project by the client
• Upload all outgoing correspondence on as instructed by Management using available software’s.
• Keep Project folders in line with “Project Folder Structure (With Design) – Guide “and help project team to implement it
• Maintain project training matrix to make sure all staff's competencies are kept in date

Requirements

• At least three years’ experience within an office administration environment
• Experience of using document systems in DMS, SharePoint, full 365 experience any document controlling software’s is beneficial but not required (Aconex, Asite, Viewpoint,)
• Good communication and administrative skills