Buying Office Assistant

• Do you want to work for a well established business? 
• Do you want career progression opportunities? 
• Are you an experienced Buying Office Assistant? 

If so, APPLY NOW! 

Due to continued expansion, we're recruiting an experienced Buying Office Assistant to join our well established client. 

Duties: 

• Prepare completed requisitions in ERP System for approval with all the correct information (department codes, financial codes etc.)
• Convert approved requisitions into Purchase Orders and email to suppliers.
• Convert Master Planning Purchase Orders for approval.
• Maintain and action buying office emails from employees that do not have access to the ERP System. These can be items to be purchased via Company Credit Card or by ERP Purchase Order.
• Source suppliers and negotiate prices with new and existing suppliers.
• Maintain new and existing supplier details when advised of changes within the ERP System. 
• Liaise with suppliers to ensure that deliveries will be made to agreed schedules.
• Monitor stock levels in ERP System to ensure no shortages of SKU’s. 
• Manage returns procedure within ERP System. 
• Ensure suppliers are notified of goods to be returned and arrange the timely collection with all internal customers notified.
• Regularly check levels on stocked Indirect Supplies (Packaging, Office Supplies, Printer Cartridges, Toners etc.) to maintain correct levels.
• Assist with any day-to-day queries.
• Organise Travel arrangements for employees.
• Order and distribute all employee clothing and shoes. Arrange employee payments for clothing with department managers, credit control and finance.
• Maintain continuity of leasing of company vehicles.
• Create monthly report for Purchasing Manager detailing all activities and savings. 
• Adhere to the company’s Health and Safety standards as defined in the Health and Safety policy.
• Perform within the requirements of your position and maintain the Company’s Quality Procedure.
• Carry out any other duties when required. This may involve working in other departments.

Requirements: 

• Experience of working in Purchasing. 
• Good knowledge of Microsoft Office, in particular, Excel, Word and Outlook.
• Strong attention to detail. 
• Good verbal and written communication skills. 

Working hours: 35 hours per week – 9.00am - 5.00pm, Monday to Friday. 

Salary: Competitive. 

This is a Full time, Permanent position.