HR & Resources Officer

• £31,000 FTE - pro rata 28 hours over 4-5 days
• Part time
• Hybrid - 3 days in the office
• Permanent
• ASAP start
• City of London

My client is a well regarded charity looking for a HR & Resources Officer to start with them on a permanent basis asap. This is exciting opportunity with upcoming change projects and progression!

Main Duties

HR & Recruitment administration;

• Provide effective administration for recruitment
• Signpost managers to advice provided in policies and guidance and direct them to Head of Resources where further support is required.
• Administer the full recruitment process including preparing information packs, supporting interview panels, dealing with correspondence and contracts
• Liaise with recruiting managers to agree timetables and actions
• Ensure job advertisements are placed in the agreed media, on the charities website to agreed timescales, monitor response and liaise with recruiting managers
• Issue offer letters and carry out pre-employment checks and referencing
• Maintain the HR database, setting up records, reports and letters;
• Create electronic files for all employees and ensure these are maintained, updated and archived as required
• Administer the annual appraisal process - reminders, analysis and filing
• Reporting - absence, EDI monitoring and analysis as required by SMT
• Payroll administration of starters, leavers, employee changes
• Prepare monthly payroll; spreadsheet based on information from line managers and HR records. Signed off by Head of Resources
• Undertake DBS checks and renewalsAdminister company benefits - renewal of services e.g. EAP, Cycle2work, Eyecare vouchersUpload Policies, procedures and guidance to SharePoint as appropriate

Resources;

• Responsible for effective day to day facilities administration to ensure that the City Road office services run smoothly
• Ensure starter and leaver process is followed and that IT access is terminated and equipment returned in a timely manner
• Along with the Facilities & IT administrator, ensure that replacement and new equipment is ordered in a timely manner and ensure the IT assets spreadsheet is up to date
• Manage office moves and changes; liaising with external suppliers as required
• In liaison with Finance Administrator, ensure that phone and mobile lines are kept updated and cancelled as and when required with the aim of reducing costs
• Day to day responsibility for Health & Safety and ensuring that Fire Wardens and First Aiders are in place with up-to-date certification
• Liaison with building manager/landlord and tenants group
• Take responsibility for ensuring the office is kept clean and Covid compliant including updating Covid-19 risk assessments where needed

The person;

• Good organisational and administrative skills including excellent MS Office skills
• Prior administrative experience gained ideally within HR or in a Facilities role
• Excellent attention to detail and able to use initiative to solve problems
• Experience in designing and implementing new processes
• Understands the need for discretion when dealing with sensitive personal data
• Able to work with a minimum of supervision
• A proactive and helpful approach; able to communicate clearly with a wide range of people
• Experience of setting up and using online systems and digital tools such as Zoom, MS teams in a work environment