HR & Resources Officer - 28 hours over 4 days - Expiring soon!

Posted 11/05/2022 by Oakleaf Partnership

Location:
Sutton
Salary/Rate:
£25,001 - £31,000/annum

HR & Resources Officer

  • £31,000 FTE - pro rata 28 hours over 4-5 days
  • Part time
  • Hybrid - 3 days in the office
  • Permanent
  • ASAP start
  • City of London

My client is a well regarded charity looking for a HR & Resources Officer to start with them on a permanent basis asap. This is exciting opportunity with upcoming change projects and progression!

Main Duties

HR & Recruitment administration;

  • Provide effective administration for recruitment
  • Signpost managers to advice provided in policies and guidance and direct them to Head of Resources where further support is required.
  • Administer the full recruitment process including preparing information packs, supporting interview panels, dealing with correspondence and contracts
  • Liaise with recruiting managers to agree timetables and actions
  • Ensure job advertisements are placed in the agreed media, on the charities website to agreed timescales, monitor response and liaise with recruiting managers
  • Issue offer letters and carry out pre-employment checks and referencing
  • Maintain the HR database, setting up records, reports and letters;
  • Create electronic files for all employees and ensure these are maintained, updated and archived as required
  • Administer the annual appraisal process - reminders, analysis and filing
  • Reporting - absence, EDI monitoring and analysis as required by SMT
  • Payroll administration of starters, leavers, employee changes
  • Prepare monthly payroll; spreadsheet based on information from line managers and HR records. Signed off by Head of Resources
  • Undertake DBS checks and renewalsAdminister company benefits - renewal of services e.g. EAP, Cycle2work, Eyecare vouchersUpload Policies, procedures and guidance to SharePoint as appropriate

Resources;

  • Responsible for effective day to day facilities administration to ensure that the City Road office services run smoothly
  • Ensure starter and leaver process is followed and that IT access is terminated and equipment returned in a timely manner
  • Along with the Facilities & IT administrator, ensure that replacement and new equipment is ordered in a timely manner and ensure the IT assets spreadsheet is up to date
  • Manage office moves and changes; liaising with external suppliers as required
  • In liaison with Finance Administrator, ensure that phone and mobile lines are kept updated and cancelled as and when required with the aim of reducing costs
  • Day to day responsibility for Health & Safety and ensuring that Fire Wardens and First Aiders are in place with up-to-date certification
  • Liaison with building manager/landlord and tenants group
  • Take responsibility for ensuring the office is kept clean and Covid compliant including updating Covid-19 risk assessments where needed

The person;

  • Good organisational and administrative skills including excellent MS Office skills
  • Prior administrative experience gained ideally within HR or in a Facilities role
  • Excellent attention to detail and able to use initiative to solve problems
  • Experience in designing and implementing new processes
  • Understands the need for discretion when dealing with sensitive personal data
  • Able to work with a minimum of supervision
  • A proactive and helpful approach; able to communicate clearly with a wide range of people
  • Experience of setting up and using online systems and digital tools such as Zoom, MS teams in a work environment

Type:
Permanent
Contract Length:
N/A
Job Reference:
1401651520-Sutton
Job ID:
216520224

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