HR & Resources Officer - 28 hours over 4 days - Expiring soon!
Posted 11/05/2022 by Oakleaf Partnership
HR & Resources Officer
- £31,000 FTE - pro rata 28 hours over 4-5 days
- Part time
- Hybrid - 3 days in the office
- Permanent
- ASAP start
- City of London
My client is a well regarded charity looking for a HR & Resources Officer to start with them on a permanent basis asap. This is exciting opportunity with upcoming change projects and progression!
Main Duties
HR & Recruitment administration;
- Provide effective administration for recruitment
- Signpost managers to advice provided in policies and guidance and direct them to Head of Resources where further support is required.
- Administer the full recruitment process including preparing information packs, supporting interview panels, dealing with correspondence and contracts
- Liaise with recruiting managers to agree timetables and actions
- Ensure job advertisements are placed in the agreed media, on the charities website to agreed timescales, monitor response and liaise with recruiting managers
- Issue offer letters and carry out pre-employment checks and referencing
- Maintain the HR database, setting up records, reports and letters;
- Create electronic files for all employees and ensure these are maintained, updated and archived as required
- Administer the annual appraisal process - reminders, analysis and filing
- Reporting - absence, EDI monitoring and analysis as required by SMT
- Payroll administration of starters, leavers, employee changes
- Prepare monthly payroll; spreadsheet based on information from line managers and HR records. Signed off by Head of Resources
- Undertake DBS checks and renewalsAdminister company benefits - renewal of services e.g. EAP, Cycle2work, Eyecare vouchersUpload Policies, procedures and guidance to SharePoint as appropriate
Resources;
- Responsible for effective day to day facilities administration to ensure that the City Road office services run smoothly
- Ensure starter and leaver process is followed and that IT access is terminated and equipment returned in a timely manner
- Along with the Facilities & IT administrator, ensure that replacement and new equipment is ordered in a timely manner and ensure the IT assets spreadsheet is up to date
- Manage office moves and changes; liaising with external suppliers as required
- In liaison with Finance Administrator, ensure that phone and mobile lines are kept updated and cancelled as and when required with the aim of reducing costs
- Day to day responsibility for Health & Safety and ensuring that Fire Wardens and First Aiders are in place with up-to-date certification
- Liaison with building manager/landlord and tenants group
- Take responsibility for ensuring the office is kept clean and Covid compliant including updating Covid-19 risk assessments where needed
The person;
- Good organisational and administrative skills including excellent MS Office skills
- Prior administrative experience gained ideally within HR or in a Facilities role
- Excellent attention to detail and able to use initiative to solve problems
- Experience in designing and implementing new processes
- Understands the need for discretion when dealing with sensitive personal data
- Able to work with a minimum of supervision
- A proactive and helpful approach; able to communicate clearly with a wide range of people
- Experience of setting up and using online systems and digital tools such as Zoom, MS teams in a work environment
- Type:
- Permanent
- Contract Length:
- N/A
- Contact Name:
- Login or register to view
- Job Reference:
- 1401651520-Sutton
- Job ID:
- 216520224
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