Purpose Of the Role

Provide administrative support to a busy Service and Installation department as well as other colleagues. Full training to be given in all tasks. 

Supporting the Assistant Service Manager as required to achieve the below:

Planning - 

• Liaise with haulage companies regarding dates of collection and delivery and details of machinery to be installed, keeping Project Managers updated. 
• Resource planning and allocation of engineers for projects and service work. 
• Updating and maintaining “site daily” factoring in holiday/absence bookings. 
• Working closely with project managers and customers to provide resource solutions to their requirements. 
• Liaise with technicians and customers to ensure works are completed.

Travel arrangements - 

• Book travel and accommodation arrangements for the Service and Installation team including flights, ferry, channel tunnel, vehicle hire, hotel, etc.
• Advise engineers of all bookings made for them. 
• Support colleagues in other departments with travel arrangements where required, especially where cost savings can be made.

Plant hire - 

• Arrange plant hire and equipment for service and installation work, always seeking the best price.

Timecards and Expenses - 

• Check and authorise weekly timecards and expenses submitted by the BUK installation team ensuring compliance with Company policy and deadlines are met.

Department training - 

• Identify, schedule and coordinate Service and Installation department training. 
• Update and maintain department training records. 

Purchase Orders - 

• Raise purchase orders with correct and accurate information (subcontract labour, hire vehicles, plant hire, training). 
• Receipt services in on Sage. 
• Authorise invoices as necessary.

Hours of work

37.5 per week, 8:30-17:00

Salary

£26,770 + review after 6 months